Solution
Accounts Receivable & Payable Management
Account management lets a business track receivable-payable relationships with customers, suppliers and partners in one place. With multi-currency tracking, credit limits and automatic blocking, aging reports and e-reconciliation, Qera lets you follow every aspect of your accounts and control risk in advance.
Challenges you face
Problems in day-to-day work
This module is built to fix the problems below.
- You track customers' and suppliers' receivable-payable status in separate files, so you can't clearly see who to collect from and when.
- Shipments to customers over their risk limit are noticed only after the invoice is issued, so collection risk grows.
- FX differences in foreign-currency transactions are calculated by hand, costing time and causing errors.
- Month-end reconciliations take hours over phone and fax; statutory cross-check forms fall behind.
- Overdue receivables slip through, causing cash-flow surprises.
Capabilities
What can you do with Accounts Receivable & Payable Management?
The module's core features.
Detailed account cards and grouping
Manage each account's contact details, tax office, multiple ship-to addresses and authorized contacts on one screen; code accounts by region, sector or group company for targeted reports.
Multi-currency and FX management
Work with the same account in local currency, USD and EUR. The system records each transaction in its original currency while revaluing against your company's base currency, and generates period-end FX differences and invoices automatically.
Credit limit and automatic blocking
Define an open-account and cheque/note risk limit per customer. When the limit is exceeded, the system can automatically stop order entry or shipment; financial safety isn't left to sales discretion.
Collateral and risk tracking
Record letters of guarantee and mortgages to monitor your net risk (total debt minus collateral) in real time and prevent risks before they materialize.
Aging and maturity analysis
Classify receivables into maturity buckets such as 0-30, 30-60 and 60+ days; plan cash flow from these figures with average maturity calculations.
E-reconciliation and statement sharing
Prepare statutory cross-check forms and account statements automatically and email them to the other party with one click; generate statements as PDF/Excel with your company's branded template instantly.
Outcomes
What it delivers for your business
What you see in daily operations once it is set up properly.
- You track receivables and payables with customers, suppliers and partners on one screen.
- When a risk limit is exceeded, orders and shipments stop automatically, so collection risk is contained early.
- FX differences on foreign-currency transactions are calculated automatically, which reduces manual errors.
- Aging and maturity reports show overdue receivables, so you can plan cash flow around them.
- Month-end reconciliations are sent by email from the system, with no phone calls or faxes.
FAQ
Frequently asked questions
Yes. It works fully integrated with the invoice, cash, bank, cheque/note and order modules. When an invoice is issued, the account balance updates instantly; when a collection is made, the risk limit reopens. There is no duplicate data entry.
Yes. You can transact with the same account in local currency, USD and EUR. The system records each transaction in its original currency, revalues against your base currency and calculates FX differences automatically.
When the open-account or cheque/note risk limit you set is exceeded, the system can automatically stop order entry or shipment for that customer, so financial control isn't left to the sales team's discretion.
You can prepare statutory cross-check forms and account statements automatically and email them to the other party with one click. Your customer receives the requested statement in your branded template as PDF or Excel.
Yes. You can transfer account cards and opening balances from your current accounting software into Qera via Excel templates.
Let's configure Accounts Receivable & Payable Management around your business
Get in touch for a demo tailored to your team's needs.